Commission Meeting Minutes 8/9/2016

AGENDA

GEORGETOWN-QUITMAN COUNTY, GEORGIA

REGULAR MEETING

AUGUST 9, 2016

 

CALL TO ORDER                          6:30 PM

 

 

AGENDA AMENDMENTS         

 

 

PUBLIC COMMENTS                  (Time allocated 10 minute’s total)

APPROVAL OF BILLS                                                                

 

MINUTES                                         July 12, 2016 Regular Meeting Minutes APPROVED

July 27, 2016 Called Meeting Minutes    APPROVED

MONTH                                                                                                                    

                                                           

REPORTS                                         MANAGER’S REPORT

EMS

EMA DIRECTOR

FIRE

 

OLD BUSINESS                                                                       

*UPDATE*                                        Meeting to set Mill Rate                                             APPROVED

*ACTION ITEM*

 

NEW BUSINESS                                                                                        

*ACTION ITEM*                             09-2016 Resolution RVRC Technical Assistance    APPROVED

*ACTION ITEM*                             Dan McKenzie-Old City Well Land                         APPROVED                                                                                             *ACTION ITEM*                             New Horizons-FY 2017 Agreement                          APPROVED

*ACTION ITEM*                            Sheriff letter                                                              NO ACTION TAKEN

*ACTION ITEM*                             Tax Assessor’s Letter                                                NO ACTION TAKEN

*ACTION ITEM*                              Variance                                                                    APPROVED

*ACTION ITEM*                              Tax Assessors Reappointment                                APPROVED

*ACTION ITEM*                              Resolution for Sunday Sales of Distilled Spirits    NO ACTION TAKEN                       

 

EXECUTIVE SESSION            

 

APPEARANCES                            Hal Shaddrick-Lower Lumpkin Bridge Project

 

MEETING ADJOURN

 

 

GEORGETOWN-QUITMAN COUNTY COMMISSION

BOARD MEETING MINUTES

JULY 12, 2016

6:30PM

                            

 

CALLED TO ORDER

The meeting was called to order at 6:33 p. m. with prayer followed by the Pledge of Allegiance. Members present were: Commissioners: Morris, Kinsey, Blackmon, Lewis, and Bussey, County Attorney Chad Corlee, Interim County Manager Jason Weeks, Financial Officer Teri Odom, and County Clerk Carolyn Wilson.

AGENDA AMENDMENTS

PUBLIC COMMENT

 

APPROVAL OF BILLS

Motion made by Lewis and Second by Kinsey to approve the bills as presented. Voting Yes – Bussey, Kinsey, Blackmon, Lewis, and Morris.

MINUTES

June 14, 2016 regular meeting. Motion by Kinsey to approve the minutes. Second by Lewis.  Voting Yes – Bussey, Kinsey, Blackmon, Lewis, and Morris.

June 30, 2016 call meeting. Make change to the call meeting minutes to show Bussey as being present at this call meeting. Motion by Bussey with the correction made to the June 30th call meeting. Second by Lewis to approve the called meeting minutes. Voting yes – Bussey, Kinsey, Blackmon, Lewis, and Morris.

MANAGER’S REPORT

Jason met with Paul Rakel and his brother to discuss the CDBG project. They have made some changes to the project to help with the water flow and drainage. Other projects were discussed that are acceptable under the LMIG program. Prices were discussed about resurfacing roads. The price to resurface a decent road would be about $100,000 per mile. The price to resurface a road that is in bad condition is about $115,000-$120,000 per mile. The price to pave a road that has never been paved is around $500,000 per mile. We have $364,000 banked for the bridge project. We can do a GAB base and prep a road that can be later paved and that would come off of the cost of paving a road that has never been paved before. Jason also spoke to Paul Rakel about the liner at the treatment plant. He is going to come back and look at the liner and give us an idea on what the cost and repair would be. He is also going to help on some back up water system remedies.

Lower Lumpkin road bridge project. Jason spoke with Jeff Bridges of DOT again regarding the Lower Lumpkin road bridge project and he feels very confident that GDOT will do this project at no cost to the County.

Jason reported that the collection box at River Bluff has been modified to keep thieves out of the box.

USDA Grant –The USDA grant for the hydraulic stretcher for EMS is ready to be finalized. The closing will be done on Monday July 18, 2016.

OLD BUSINESS

Timber Bids-Wayback Forestry $21.00 per ton Pine Saw timber, $17.00 per ton Pine C-N-S, $14.00 per ton Pine stringer, $9.00 per ton Pine Pulpwood, and $5.00 per ton Pine Tops.               Timberland Harvesters, LLC $9.50 Pine Pulpwood per ton, $14.00 per ton Pine Canter wood top, $15.50 per ton Pine CNS 6” top, $17.50 per ton Pine CNS 7” top, $19.50 Pine CNS 8” top, and $23.35 per ton Pine Ply logs 9” top. The Commission had stated that they wanted to bid this like it was done before which was Pine only. It was agreed to leave some of the hardwood but also asked about getting some of the hardwood. Jason suggested that we walk the area and flag the hardwood that we want to keep. Mr. Morris asked Jason to call each one of the bidders to ask them to rebid to include hardwood.

Mr. Morris asked for a budget work session to work on the budget in order to set the mill rate.

O2-2016 Ordinance Amendment Manager; Appointment 2nd Reading-Motion made by Lewis to approve 02-2016 Ordinance Amendment Manager. Second by Bussey. Voting Yes-Bussey, Kinsey, Blackmon, Lewis, and Morris.

Motion made by Kinsey to make Jason Weeks the County Manager for Georgetown-Quitman County. Second by Bussey. Voting Yes-Bussey, Kinsey, Blackmon, Lewis, and Morris. The Commission will work on the manager contract.

Mobile Home Moratorium Extension- Motion made by Lewis to extend the Moratorium on Mobile Homes for 6 months as long as Jason reports back to the Commission that progress is being made by Planning and Zoning. Second by Kinsey. Voting Yes-Bussey, Kinsey, Blackmon, Lewis, and Morris.  The 6 months will end January 2017. This report will need to go in the Manager’s report each month.                                                                                                                                       NEW BUSINESS

Resolution 09-2015 Recreation Board Amendment-Motion made by Lewis to make this a 7 member board. Second by Kinsey. Voting Yes-Bussey, Kinsey, Blackmon, Lewis, and Morris.

Enrichment Services Program- Invitation to 3rd Annual Turning Hope into Reality Luncheon.

Lewis asked that the Commission allow the Economic Development Authority be the organization that handles these type of sponsorship’s for the County. Motion made by Lewis to request that all sponsorships be submitted to the Economic Development Authority. Second by Bussey. Voting Yes-Bussey, Kinsey, Blackmon, Lewis, and Morris. This was approved in the 2016 budget.

Boat Ramp Fee-Motion made by Lewis to increase the boat ramp fee effective immediately. Second by Blackmon. Voting Yes-Bussey, Kinsey, Blackmon, Lewis, and Morris.

E911 Update-Motion made by Lewis to approve Ms. Maurine Thorne to come to the Commission office to do the E911 updates. Second by Blackmon. Voting Yes-Bussey, Kinsey, Blackmon, Lewis, and Morris.

EXECUTIVE SESSION Motion made by Blackmon to go into Executive Session to discuss new or past litigation and personnel. Second by Lewis. Voting Yes-Bussey, Kinsey, Blackmon, Lewis, and Morris.

Motion made by Kinsey to close Executive Session. Second by Bussey. Voting Yes-Bussey, Kinsey, Blackmon, Lewis, and Morris

Motion made by Lewis to return to Regular Session. Second by Kinsey. Voting Yes-Bussey, Kinsey, Blackmon, Lewis, and Morris. No action taken during Executive Session that needed to be voted on.

 

 

 

 

 

APPEARANCES

MEETING ADJOURN

Meeting Adjourn at 8:52 p.m.

 

____________________________________            ____________________________________

Richard Morris, Chairman                                      David Kinsey, Commissioner

 

 

____________________________________            ____________________________________

Willie H. Bussey, Jr., Commissioner                    Danny Blackmon, Commissioner

 

 

____________________________________         ____________________________________

Carvel Lewis, Commissioner                                 Attest:  Jason Weeks, County Manager

 

GEORGETOWN-QUITMAN COUNTY COMMISSION

WORK SESSION

July 27, 2016

10:00 A.M.

 

CALLED TO ORDER

 

The meeting was called to order at 10:00 a.m. with prayer. Members present were Commissioners: Morris, Kinsey, Blackmon, and Lewis. County Manager Jason Weeks, Financial Officer Teri Odom and County Clerk Carolyn Wilson.

Timber Bids- The timber bids were discussed and due to the fact that the commissioners were unable to compare the bids and prices the commissioners want it to be rebid and request bids be based on a certain criteria. Motion made by Lewis to rebid the timber under a new format that meets the commissioner’s criteria. Second by Kinsey. Voting Yes-Kinsey, Blackmon, Lewis, and Morris.

Mill Rate-Motion made by Blackmon to go forward with the 15.894 Mill Rate. Second by Lewis. Voting Yes-Kinsey, Blackmon, Lewis, and Morris.

E911 update-Trying to get the E911 moved here to Quitman County. The two Counties (Clay and Quitman) will be the only ones in the 911 Authority. Will be able to offer 9 jobs with the E911 staying here. Will be meeting with Motorola to talk about equipment and cost of equipment.

Dan McKenzie is requesting that the land where the old city well was located be reverted back to the McKenzie family since it was donated to the City for the use of the City well. He will pay for any cost incurred in doing this.

Manager Contract-Still working on this. Some of the wording will have to be changed and then get with Jason.

Library-Need to get a new set of plans for next year.

EXECUTIVE SESSION

MEETING ADJOURN

Motion to Adjourn made by Blackmon.

 

____________________________________            ____________________________________

Richard Morris, Chairman                                                                    David Kinsey, Commissioner

 

____________________________________            ____________________________________

Carvel Lewis, Commissioner                                                                 Danny Blackmon, Commissioner

 

____________________________________            ____________________________________

Willie H. Bussey, Jr., Commissioner                                               Attest:  Jason Weeks, County Manager